A welcoming greenhouse onboarding experience can make all the difference in your new hires’ success. Greenhouse’s Welcome feature streamlines the process by allowing you to create thoughtful, curated onboarding experiences for your new hires. It is the latest trend to streamline and strengthen your HR Department. This employee onboarding software increases your productivity multifold as it improves your overall hiring system.

Review the status of a new hire’s e-signature documents by clicking view documents to sign on their profile. Users with owner or coordinator access can manually assign tasks, e-signatures, and feedback questions from the onboarding plan page.

What is greenhouse onboarding?

Greenhouse onboarding is a simplified and streamlined HR process that helps new employees get started with their new jobs smoothly. In the working world, Greenhouse onboarding is like that friendly guide for people who just got hired. It’s like a series of steps and activities that help you understand your new workplace and team.

Greenhouse onboarding promises happier and more productive employees. When people feel welcomed and know what to do, they can do their jobs better. That’s good for the company and for the employee. Studies show that companies with a strong onboarding process can improve new hire retention by as much as 82%. That means more people stick around and enjoy their jobs instead of leaving quickly. It’s like creating a happy work family.

In a nutshell, it isn’t just about paperwork and rules. It also helps new employees connect with their colleagues. It is a key to a smooth start at a new job. 

Welcome video

A welcome video is a great way to establish your company’s values and culture. It starts your greenhouse onboarding process to greet the new hired employee. Instead of just reading papers, you get to watch a video that shows you around and introduces you to the people you’ll be working with. It’s not just about information; it’s about creating a connection.

Keep in mind that videos longer than two minutes see a decrease in engagement, so try to keep them short and sweet. Also, include your company branding and standout music. Greenhouse.com: onboarding software sends email notifications regarding documents requiring countersigning and tasks that must be completed. Users with owner permissions can activate these emails in settings. It is an essential feature of the HR software.

Customize your welcome experience

Ensure your new hires have a personalized welcome experience by setting up pages that display specific information. You can also customize the structure and order of these pages to provide a more tailored experience. It’s about feeling comfortable and setting the different tone for each employee as per his/her work genre. 

You can set up a welcome experience page via this employee onboarding software to display the names of employees reporting to a particular manager. This feature allows you to introduce your team members to their new colleagues and helps foster a collaborative culture.

An e-signature document assigned to a new hire can be found under the needs signing tab on their welcome experience homepage. To make this hiring system in a proper manner, this document will need to be countersigned by a manager.

Welcome email

In a physical workspace, it’s important to welcome new hires by providing office logistics, meeting introductions, and first-day activities. It is one of the crucial HR process. 

Make your welcome email sent by greenhouse onboarding process feel less formal by peppering it with warmth and enthusiasm. It will help new employees understand that behind the email is a team genuinely excited to have them on board. In this friendly email, you might find important information about your first day, like where to go, who to meet, and what to expect. It’s like a roadmap to make sure you don’t feel all alone in a big new place.

The Welcome email also shares a bit about the company culture, maybe some fun facts, and ways to connect with your new colleagues. It’s like getting to know the cool kids at school who will be your buddies during this adventure.

In the ‘your next steps’ email, display any tasks or e-signature documents that need their attention. You can configure which documents appear in this section by navigating to settings > onboarding plan.

Welcome text

Keep track of your new hires and important onboarding tasks with automated email notifications. Users with owner permissions can turn on emails for their organization in the settings panel of the HR software. It’s like receiving a warm hello on your first day at a new job. This special message isn’t just a simple “hi,” though – it’s designed to make you feel excited and comfortable about joining the team.

Review an individual new hire’s onboarding plan and e-signatures from the view onboarding page in their profile. You can also complete the new hire’s missing fields here.

Create a choreographed introduction template from the Email page. You can then publish the template to send automatically when matching new hires join your organization. Think of it as a virtual hug from your new company, saying, “We’re glad you’re here, and we want you to feel at home.”

Welcome slideshow

When multiple new hires join your team at once, a welcome slideshow generated by an employee onboarding software can be a great way to introduce them to one another. Create a new slideshow by clicking on add slideshow in the left-hand menu of your greenhouse homepage. It is one of an important aspects of this HR software.

Use this page to assign a manager or other individual to greet and guide your new hires on their first day at the company. Click edit to configure the message you’d like this page to send to each new hire.

In this special slideshow, you might see slides with cheerful messages, like “Welcome to the Team!” or “Meet Your New Work Family.” It’s a bit like having a virtual welcome party on your computer or phone. The slides could also showcase cool facts about the company, introducing you to its values, goals, and maybe even some fun traditions they have.

Welcome PDF

A welcome PDF can be a great way to introduce new hires to their managers and give them an overview of the organization. You can also include essential anniversaries or milestones at your company. It will become an effective strategy of your company’s hiring system.

You can manage your email notifications in Greenhouse Onboarding by navigating to Settings > Emails. It should be mentioned in the documentation of HR process and policies. 

You can also view and manage pending hires in the Pending Hires section of your homepage. To convert a pending hire to a new hire, click the hire’s name in Pending Hires and follow the steps to onboard them.

Welcome audio file

Onboarding allows you to create an engaging candidate experience that nurtures new hires for success. From pre-interview communications to e-signature documents, Onboarding ensures your new hires feel supported from their first day.

Use reports in onboarding to keep track of pending hires, tasks, e-signature requests, feedback, and onboarding goals. Email reminders are sent to owners for overdue onboarding items. This special PDF is like a mini guidebook. It can have pictures, fun facts, and useful information about the company. It’s like a virtual welcome to the new hired employee. In the welcome PDF, you might find details about your team, the office, and even cool things like where to find the coffee machine. It’s like having a map to explore your new work world. 

Field mapping enables you to transfer candidate pronouns and name pronunciations from recruiting into their employee profiles. Edit access is enabled by default for all users.

Welcome link

A ‘Welcome to the Team’ email is an introductory message from greenhouse onboarding after a new hire is assigned an onboarding plan. The email includes a link to their onboarding dashboard and a summary of any tasks or E-signature documents that require their attention.

This link isn’t just about starting paperwork or filling out forms; it’s how you know about company’s culture and community. Once you click on the it, you might discover a digital space filled with helpful information, friendly faces, and maybe even a virtual tour of your new workspace. 

It could lead you to online training, introduce you to your team members, or provide useful tips for settling in. So, when you see that welcome link, get ready for a warm welcome and a smooth start to your exciting journey with your new company.

You can enable any site admin or job admin to send this email to their new hires by linking their user account to the candidate profile.

We hope that such employee onboarding software will act as one of the best HR software. It will streamline hiring system and other HR processes. 

As we’ve explored, this process isn’t just a set of rules and tasks; it’s a key player in creating a happy work environment. Companies that embrace Greenhouse Onboarding often witness increased employee satisfaction and productivity.