Drafting an effective job application mail is as crucial as making the best resume. Whether you’re a veteran professional artist who is looking for switching a job or a novice artist, the process of applying for jobs can be frustrating. But, it is seen that majority of resume mails gets no response from HR department. As per the study report, only 29% job mails are properly formatted which gets attention of an HR.  

It serves as your initial introduction to potential studios and employers. It has to be professional right from the start. In this comprehensive guide, we will check various mistakes that often result in silence from HR departments. It also provides practical solutions to help you improve your chances of receiving responses to your job application emails.

Depending on the industry and job market size, an HR gets around 30-60 resumes a day. The number can be 100+ in some domains. In such cut throat competition of countless resumes, your mail communication must stand out to get noticed. This will help you to get revert from the busy HR professionals.

Learning such skills is not rocket science. It just required some common sense and a professional approach to draft a mail. It can be easily learned. Such email etiquettes indicate that you respect HR’s time and also understand the value of providing essential details at a glance.  

So, lets start to help you to get hired in your dream job and studio by writing a professional job application mail.

1. Mail subject line

It is one of the most common mistake areas.

HR’s inbox is flooded with hundreds of resumes of artists who has applied for various 3D Animation and VFX jobs. Apart from these, there are many other mails from the categories of daily operations, policies, follow-up, vendor onboard and many more. If your subject line doesn’t show relevancy or clarity of your mail communication, it can easily be lost in other emails. 

The subject line in the email serves several important purposes. It is the first impression of your email and can significantly impact whether it gets opened or not. In a cluttered inbox, an engaging subject line stands out and compels HR to open the email. It helps to quickly understand the purpose or email’s topic. Moreover, it is also helpful for allowing them to prioritize and organize their inbox efficiently.

A clear and concise mail subject line sets expectations and helps the recipient understand its relevance and urgency. It also increases the mail open rate, which can lead to communication and engagement. 

Never use these mail subject lines

Check out some of the most common mistakes and how it can be vague or misleading for anyone.

Solutions

• Never leave it blank.
• Use crystal clear language. 
• Try to summarize in 10-12 words.
• Make sure that the entire mail subject line is readable in mobile view.
• Do use of professional language and tone.
• Clearly mention the job title that you are applying for.

Examples of some effective mail subject lines

Feel free to use the given below lines when you submit your next job application mail. Do mix, match and edit as per your requirements. All these are combinations of relevant job / skill based keywords, your qualification, attention grabbing and action oriented phrases. It will help to capture the attention of HR department and at the same time, will convey your message perfectly. 

Do a proper proofreading. Also check the readability before sending it. 

• Applying for the job role of ‘Junior VFX Artist’ position
• Latest resume and demoreel to apply for the job vacancy of ‘Compositor’
• Resume of 5+ years of experienced ‘Animation Artist’
• Applying for the position of ‘Lead Modeling & Texturing Artist’
• Applying for job (Role:  VFX Generalist)
• Resume for ‘Lighting Artist’ position
• Application for entry level opportunity in ‘Modeling’ department of your studio  

So, in a nutshell, a well crafted mail and concise subject line is your fist communication with any HR. If it written professionally, it opens door for further communication. It also helps in organizing and searching for emails later on. It leads to overall productivity and workflow management for the HR department.

2. Mail body text of the professional job application mail

So, HR had opened your mail and came to the mail body text section. This part should be descriptive, yet in a summary format. HR department is not free to read all your life accomplishments and gaga stories. So, make it to the point and focused.

The bare minimum level of breakdown is given below. The mail body text section should include following things:

• Your complete name
• Brief introduction
• The job title you are applying for
• Highlight relevant skills, experiences, and qualifications related to the said job 
• Demoreel / showreel link (It can be anything – YouTube, Vimeo, ArtStation, Behance etc.)
• Mention of the attached resume

Never use these mail body texts

Avoid these mistakes and help the HR to proceed with your resume. 

Solutions

• Never leave this section blank.
• Personalization can be used. If you know the name of HR, do mention it with greeting.
• Don’t use casual language or slang in a professional job application mail.
• If possible, do mention how you found out about the job opening.
• The entire mail body text must be broken into small paragraphs. It increases readability.
• Do accurate proofreading to avoid grammatical errors or typos.
• If possible, do research the studio’s past credentials and edit your mail contents to highlight how your professional skills align with their needs.
• Politely request to consider you for the said vacancy. 
• Express that you are looking forward to an interview.
• A courteous and small ‘Thank you message’ at the end. 
• In the closing statement, mention your contact information.
   

One tip for you:

Take the main keywords from the job description. Add these into your job application mail body text to demonstrate that you understand the role and have the necessary skills and experience. It will increase your chances to get noticed by the hiring manager.

Examples of some effective mail body text

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1.

Dear Sir/Mam,

Hope you are doing well.

I am [your name]. I want to apply for the job role of VFX Compositor, posted on your website. I have attached my resume and the link to my showreel below.

Professional experience: ……….. years
Current salary (per month): ………..
Expected salary (per month): ………..
Notice period from the current studio:  ……….. days

Looking forward to hear from you. 

Thank you.

Regards

Showreel Link: ………..

 

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2.

Hi

I am [your name], a freelance 3D Animation Artist. I have an experience of 5+ years. I can also do rigging. 

I have been working with various clients. Some of my notable projects are …………

I would like to work with you guys as a freelancer. 

Here is the link of my Animation showreel: ………..

Contact details:
WhatsApp Number: ………..
Alternate Number: ………..

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3. 

Dear HR,

I am [your name]. With this job application mail, I am seeking the position of ‘Modeling and Texturing Artist’ in your studio.

I would really appreciate it if you could kindly go through my resume and let me know if it suits your present requirements for the said position. 

I am attaching my resume and my showreel link here with this mail.

Showreel link: ………..

 

Regards
[your name] Phone no. : ………..

 

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4.

Dear Sir/Madam,

I am [your name]. I am Roto and Paint artist.

I had done 3 months internship at ……….. studio and later on I did 1.5 years job at ……….. studio, on the above mentioned job title. 

I will be honoured if you will go through my resume and give me a chance to showcase my skills. I am looking forward to have a job opportunity to work with you,

Regards,

[your contact details]

 

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5. 

Dear Sir/Ma’am,

I got to know that there is an opening of 3D assets artist in your studio. I am applying for the same. 

I have attached my latest resume for your consideration. Please take a moment to go through it to get a better picture of who I am. I would be a valuable asset to your organization. 

It would give me a great pleasure to hear back from you regarding my application.

Portfolio link: ………..

Thank you!

 

Regards,

[your name] [your contact details]

 

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6.

Dear [name of HR],

I hope this email finds you well. I am writing to express my interest in the ……….. position at your studio, as advertised on ……….. With a strong background in FX and Dynamics field and a passion for pushing creative boundaries, I am excited about this opportunity.

In my previous role at ……….. studio, I spearheaded several successful CGI and VFX projects. Some of the major titles are ………… 

With over ………..  years of experience in this Animation and VFX industry, having a proven track record of delivering high-quality projects on time and within tight deadlines, I am confident in my ability to make a significant contribution to your team.

I have attached my resume for your perusal and would welcome the opportunity to discuss how my skills and experiences align with the needs of your studio. Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you further.

Warm regards,
[your name] [your contact details]

 

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Feel free to customize these job application mail examples to better fit as per your own experiences and the specific job you’re applying for.  

Part 2 of this series explains the step by step process regarding how to make a perfect resume for 3D Animation and VFX Artists, mistakes to avoid in your resume, how to make a professional email id, what should be the name of your resume file; all of these with many examples. 

Don’t expect reply from HR, if you don’t follow these guidelines.